Homeschool Record Keeping
To Meet State/Country/Regional Requirements
Your Homeschool Records & Reporting Center from SchoolhouseTeachers.com
Homeschool record keeping doesn’t have to be overwhelming. Whether you’re preparing for end-of-year evaluations, meeting state homeschool requirements, or just staying organized, we’re here to help. At SchoolhouseTeachers.com, we provide printable record keeping tools and expert guidance so you can confidently track your homeschool journey—all in one place.
Think of this hub as your compliance and validation space. The Homeschool Records & Reporting Center supports the full record-keeping flow—plan it, document it, track it, and report it—so you’re not assembling paperwork from scratch. You simply use our ready-to-go tools and templates to create and maintain your own records, step by step and at your own pace. The result is peace of mind: your child’s progress is clearly and professionally recorded, and your documentation is ready if and when your state or region requires it.
Inside this center, you’ll find the core tools families use to plan, track, and document homeschool, including:
Essential Homeschool Documentation & Planning Tools
- Education Plan Builder — Build a clear, structured academic plan you can keep for your records.
- Letter of Intent Template — A professionally formatted letter for notification where required.
- Certificates of Completion — Document course completion and celebrate milestones.
- Report Cards & Records (Applecore) — Track records and generate report cards; Annual/Lifetime members also access transcript generation for high school documentation.
- Custom Schedules — Create daily and long-range plans that fit your family rhythm.
- Scope & Sequence Resources — Identify the right starting point and map steady progress.
- Complete Course Catalog — Align what you teach with what you record, using hundreds of courses in one place.
With SchoolhouseTeachers.com, you can approach record keeping with confidence rather than uncertainty, because your homeschool isn’t just documented; it’s organized. This service equips you with ready-to-use tools and templates so you can produce clear, professional records that support local documentation expectations, while keeping the focus on daily learning.
Ready to get started? Open your Records & Reporting Center and begin building your documentation today—step by step, at your pace.
Homeschool Record Keeping FAQs
Most states require attendance logs, subjects taught, samples of student work, and progress reports. Some may also require standardized testing records.
It varies by state, but a good rule of thumb is to keep documentation for at least two to five years—or longer if your student may apply to college.
In many cases, yes! Digital files, scanned documents, and online portfolios are often accepted. Just be sure to back them up regularly.
Good question! Many reporting forms are designed with printed textbooks in mind, so they ask for curriculum name, publisher, and/or publication date. SchoolhouseTeachers.com offers digital curriculum that’s updated regularly—so there’s no single, fixed publication date like you’d find on a printed book. (That “publication date” field is usually there to show that you used a real curriculum—not to document a formal print edition.)
While we can’t offer legal advice or say what your state specifically requires, here are some practical suggestions other members have used:
Curriculum name: Use the exact title of the course
Author: List the Lesson Designer’s name, as shown on the course
Publisher: The Old Schoolhouse® / SchoolhouseTeachers.com
Date: Choose whichever is most appropriate:
- The date you downloaded or started using the course (like September 2024)
- The most recent revision date shown in the PDF file name (like 7-16-23)
- The school year when the course was used (like 2024–25)
Looking for homeschool support in other countries? SchoolhouseTeachers.com offers Christian homeschooling resources and curriculum to families across the globe. Explore our international homeschool pages for country-specific guidance.
I had to fill out some forms for an educational grant for my oldest child. I panicked when it was asking for proof of compulsory education and gradekeeping, since I don’t typically have formal records of these. The forms on ST (Education Plan Builder and Schoolhouse Gradebook) gave me exactly what I needed, plus it was quick and looked professional. It would have taken me longer (and would have been much more stressful) to create these types of documents independently. Thank you for providing not only the curriculum, but also the additional resources!
